Florida Business Forms
Top Business Forms in FloridaFlorida Business Forms: Top Business Forms in Florida, forms instructions, filing procedures, help and information, LLC forms, DBA forms, incorporation, and partnerships. Florida business forms are not hard to complete nor complex, but they do require some knowledge.
Like any government entity, the state of Florida requires quite a bit of paperwork to both create and maintain a corporation.
Knowing where to get the latest business forms and how to fill them out should be at top of any business owner’s list.
The good news for any business owner is that the essential business forms are located in one place, on the Florida Department of State Division of Corporations website, and can be filled out online or printed and mailed.
Whether creating a for profit or nonprofit corporation, the most important document is the articles of incorporation.
The articles of incorporation are broken down into seven articles and a minimum amount of information specified in Florida Statutes chapter 607 or 621 must be included in the form.
Articles of Incorporation
In Article 1, the name of the corporation is listed along with a corporate suffix at the end that must be Corporation, Corp., Incorporated, Inc., Company, or Co.
The name of the corporation must not be used anywhere else and the person requesting the name should make sure it is not trademarked or copyrighted.
Article 2 contains the principal place of business and mailing address. These are listed separately because the actual address of the business does have to be the same as the mailing address.
Article 3 is where the owner or filer describes the specific purpose of the Florida business.
Article 4 lists a breakdown of stock shares and how the stock is to be broken down.
Article 5 consists of the names, addresses, and titles of the individuals of the board members or managers.
Article 6 lists the registered agent by name, address, and phone number. The registered agent is the individual that will take notice if the corporation is sued.
Article 7 is where the actual person filing for incorporation places their name and address, and additionally must sign saying the document is correct and complete.
Finally, the articles of incorporation are summed up by placing an effective date of the company start. If this is left blank or not included then the official date is the day the Florida Department of State processes this business form. While this is arguably the most important Florida business form for the creation of any business it is by far not the last.
If a business owner or board of directors discovers errors in the articles of incorporation or changes that need to be made due to personnel issues, the state of Florida has created forms for corrections. Whether a profit or nonprofit corporation, Florida provides forms for filing Articles of Amendment to change any article.
These Florida business forms contain essentially the same information as the articles of incorporation, but by filing articles of amendment, the filer can make any changes necessary.
If only correcting a simple error in the original documents, within 30 days after filing the articles of incorporation, articles of correction can be completed for simple corrections to any article.
Additionally, if an officer or director changes or a registered agent changes, a filer can use either a resignation of officer/director form or a resignation of registered agent form. Both of these require information changes to include signatures and a small filing fee.
What happens if a corporation dies or the board of directors disbands the corporation?
The answer to this question from a legal standpoint is to fill out a single Florida business form. Filling out a profit or nonprofit article of dissolution will dissolve a company.
Dissolution does not have to be a final act. If a corporation suddenly turns around or the filer wants to undo the dissolution, then a revocation of dissolution form needs to be filed within 120 days of the filing of the articles of dissolution.
Other Florida business forms include conversion forms, mergers, annual reports, and other helpful forms. Florida law states that each corporation must file an annual report once a year based on the effective date of the corporation. A sample report is available from the Florida Department of State.
Conversion of a corporation can be done by filing Florida Profit Corporation into Florida LLC, Florida Profit Corporation in ‘Other Business Entity’, or ‘Other Business Entity’ into a Florida Profit Corporation forms. In addition, a corporation can complete a merger form if corporations are merging or if a corporation is merging with another business entity.
As you can see, the list of corporation Florida business forms is fairly extensive, but the Department of State gives samples of each and provides guidance as to what information is necessary by law. Other business forms include bylaws, operating instructions, board meeting minutes, and tax information.
If a business owner is not able fill out the forms based on online guidance then a corporate attorney or document-preparing agency can be contacted to help with these documents. All Florida corporation forms have filing fees attached to them, but the fees are nominal and designed to cover the cost of filing.
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